Collaborate in Style: 6 Shared Office Ideas for a More Productive Workspace


More and more people are jumping on the shared office bandwagon, especially since the pandemic has made working from home feel like Groundhog Day. Let’s face it, not everyone has the superhuman ability to work effectively while their neighbors are screaming or their kids are demanding attention. Plus, with more people working remotely and on-the-go, shared offices are becoming increasingly popular.

If you’re planning to create your own shared office space, you probably know what equipment and furniture you need. But have you considered the layout and placement of everything in the room? Believe it or not, the way you arrange your office can make or break the atmosphere. Luckily, we’ve got you covered! In this article, we’ll share some easy and fun shared office ideas to help you create a productive, collaborative, and downright cool workspace. So let’s get started!

Bringing the Outdoors In Your Shared Office Space

Let’s face it, co-working spaces in office buildings and business centers can feel like a dimly-lit cave sometimes. But what if we told you that incorporating external spaces into your shared office can boost productivity, creativity, and overall happiness? It’s true! Our access to the outside world is crucial for our health and wellbeing, and an open office that allows for fresh air and sunshine is a game-changer.

Sure, stepping out into nature may seem like a small pleasure, but it can make a big difference in our daily lives. And the best part? Creating an outdoor workspace doesn’t have to be difficult or expensive. In this article, we’ll share some fun and creative ideas for incorporating external spaces into your shared office design, so you can reap the benefits of the great outdoors while getting work done. So let’s get started, shall we?

Here are some of the benefits of providing easy access to the outdoors:

Did you know that being near nature can boost your mood and productivity, even if you’re not aware of it? That’s why locating your shared office near open spaces can attract more potential customers. But just being close to a garden or yard isn’t enough. You don’t want your outdoor space to be as boring as a blank sheet of paper, right? So, make sure to equip it with tables, chairs, and waste bins. After all, you don’t want your team members sitting on the grass or using the nearest tree as a trash can!

And speaking of furniture, matching it to the number of people your open office is intended for is crucial. If you’re planning a high-capacity co-working space, don’t be stingy with tables and chairs. Two tables and three single chairs won’t cut it. On the other hand, if you’re doing a shared office for fewer people, five long conference tables in the garden might be too much. Find the right balance and make sure everyone has enough space to work comfortably.

Илюстрация на празен споделен офис, осветен от таванна лампа

Level Up Your Meetings: Make the Most of Conference Rooms

Are you planning a shared office for more than a couple of people? Then it’s time to consider adding a conference room. It’s a necessary part of any shared office, as you never know when a team of people might want to work on your premises. Plus, at some point, they’ll likely need a separate space for meetings or presentations.

But don’t worry, you don’t need a conference hall the size of a palace. A well-isolated area that’s suitable and well-equipped for workshops and presentations will do the trick. For smaller shared offices, a conference room designed for 5-8 people is plenty.

Want to take your shared office up a notch? Consider providing microphones and monitor stands for easier and more efficient communication during conference calls. Trust us, your telecommuting team members will appreciate the extra convenience. And why stop there? Add an interactive video screen to your conference room to elevate meetings, presentations, and project discussions to the next level.

But remember to keep things harmonious and enjoyable for everyone. Use a reservation system for the office conference room to avoid squabbles and tension between team members. After all, some of them chose the shared space to escape the pressures of their corporate office. Let’s make sure it stays a peaceful and collaborative environment.

Eat, Work, Play: Maximizing the Potential of a Cafeteria in Your Shared Office

It’s a common sight to see people working away on their laptops in coffee shops. The clatter of keyboards fills the air as telecommuters type away, fueled by caffeine and a looming deadline. Some might be writing the great Bulgarian novel, while others are working on their dissertation.

Regardless of the task at hand, the appeal of working in a cafe is undeniable – it’s lively yet not too noisy, cozy yet not too informal, and there’s always coffee on hand.

While we don’t recommend turning your shared office into a full-fledged coffee shop, it’s worth taking advantage of this remote worker trend. Creating a designated “cafe zone” in your office can be a great way to add some personality and attract more customers.

Consider installing a wall counter and a few high chairs, and investing in low tables and compact furniture like sofas and armchairs. This will not only make the office more inviting, but also encourage connections between the guests of the shared space. After all, having a cup of coffee and a chat with fellow colleagues can be a rare and valuable experience in remote work.

Kitchen confidential: The benefits of having a kitchen in your shared office

What’s better than bonding over food? Eating together with colleagues can do wonders for trust, communication, and harmony within a team. That’s why creating a communal kitchen in your shared office is always a great idea.

Now, we’re not saying that building a kitchen is a piece of cake – there may be building restrictions or budget constraints that prevent you from doing so. But if you have the opportunity to carve out a small and cozy kitchen area, go for it! All you really need are a few essential kitchen appliances like a coffee machine, microwave, refrigerator, and a table and chairs. Let’s face it – office workers are already surrounded by boring office equipment, so having a kitchen space where they can recharge, rest, and exchange ideas with colleagues is a welcome change of pace.

A home away from home: How to make your shared office feel like a comfortable retreat

It’s important to keep in mind that many shared office customers are frequent travelers, such as digital nomads who work remotely and change locations frequently. These individuals often rely on shared office spaces to maintain a consistent work environment while they’re on the go.

However, working remotely and traveling can be exhausting, both mentally and physically. That’s why having a space to retreat and recharge can be so valuable. By providing a comfortable and private space where travelers can rest and unwind, you can help them feel more at home and increase their productivity.

Consider creating one or more retreat rooms in your shared office space, where travelers can take a break from work and relax. These rooms don’t have to be fancy, but they should be well-maintained and equipped with basic amenities like a comfortable bed, a nightstand, and a lamp. You can also add some personal touches like fresh linens and some artwork on the walls to make the space feel welcoming.

Offering such accommodations can set your shared office apart from others and give you a competitive edge. After all, who wouldn’t appreciate a comfortable and private space to recharge after a long day of work? By creating a home-away-from-home atmosphere in your shared office space, you can attract more travelers and increase your business.

Векторна илюстрация на мъж и жена, работещи на срещуположни бюра в офис

Elevate Your Shared Workspace with Proper Equipment

We left this part for last, not because it’s unimportant, but quite the opposite – we want you to remember it well. If we could walk into your shared office and put a chalkboard in the lobby, we’d write: “Equipment Makes the Office” in big, bold, underlined letters.

No matter how great the location or amenities of the shared office are, if the chairs, desks, and equipment aren’t up to par, it won’t matter. To meet the needs of today’s professionals, a shared office space must be ergonomically designed and equipped.

Office furniture should be adaptable and comfortable for a wide range of people. You never know who will come along, and it’s important to accommodate everyone’s needs. You should be able to adjust the chairs, desks, and accessories without interfering with the work of others. In addition, the equipment in your shared office should be well-made and durable. The ultimate goal of such a business is to have people working in that office year-round, seven days a week. The office furniture you invest in must be able to withstand such a load.

There’s nothing worse than a poorly equipped shared office. If you skimp on office furniture, you run the risk of three disasters: unnecessary spending on repairs and/or buying new office equipment, losing customers, and the customers you lost sharing their bad experience with others.

Be smart, careful, and forward-thinking. We wish you success in your shared office venture!

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